transfer data from troopmaster to scoutbooktransfer data from troopmaster to scoutbook
General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. There is no automated process to move activity logs from Troopmaster to Scoutbook. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. It has been several years since I looked into it. help.scoutbook.scouting.org
And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Check Include field names as first line of export Select "MM/DD/YYYY" as your date format. We are also using Troopmaster for Advancement. I have no programming abilities and everything was moved manually. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Begin by exporting the "Scouts" file from ScoutBook. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. We are now manually entering all 250 events into Internet Advancement. Note that you also do not add scouts and adults. Android
Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. Select Export/Backup. Most scouts and registered adults were already in Scoutbook. Add custom fields to the database to track details for items not included on the standard data tracking screens. Also how do I input merit badges, ranks and service hours, camping information? It contains information about each scout in your troop and his parents. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. Powered by Discourse, best viewed with JavaScript enabled. If your pack, troop, crew, or ship is already using Scoutbook,
This forum has a treasure trove of great info Scouters helping Scouters! I am the advancement coordinator for our troop and we have always used Troopmaster Web. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Visit
Step 4: Select Application Manager. Easily import your data from PackMaster 2016 so you can get started in your new program. Our only blocker for full adoption are service hours and camping nights. Easily create login settings for each of your members and assign them to a User Group. In fact I consider it a blocker for adoption. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. There is currently no import capability for the activity logs. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. I had to do this by hand. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Thank you for your thoughts. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar.
How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Moving forward, we would input the data into IA instead of TroopMaster. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Detailed tracking of fundraiser sales and payment collections. Go to your unit page in Scoutbook. What is the Difference Between Internet Advancement and Scoutbook? We do like SOAR, just dont like manually maintaining two lists. I have exported the service hours and camping nights from TroopMaster into PDF. devices. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. If not,
There is nothing more rewarding than helping Scouts through
Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. This forum has a treasure trove of great info Scouters helping Scouters! I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. Are you sure you want to create this branch? You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. This forum has a treasure trove of great info Scouters helping Scouters! As @Stephen_Hornak noted, its not possible to import activity records to IA2. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. the Scouting experience is a journey like none other. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. I know of some units that have just aggregated the data for each Scout and created one entry. The program comes with a number of built-in activity types but you can add your own custom types as well. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Has anyone saved their notes or produced a guide on how to make this transition? https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Reports: Full, detailed log of exactly which members have updated specific fields in your database. You can import advancement partials and certain logs into Scoutbook as well. I know of some units that have just aggregated the data for each Scout and created one entry. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. troopmaster-to-scoutbook. Lisa. You cannot delete them. Select area: Scout Data Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. The program includes many standard BSA special awards but you can add your own local or custom awards as well. NOT for former scouts. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. 3. level 2. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Camping Nights and Volunteer Hours: This is the killer. Welcome! off the grid, this apps offline capability allows you to access
We just have to change our workflow, that part is easy. The first file you should transfer from ScoutBook is the Scout file. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. In 2016 they had an automated process for importing some Scoutbook export/backup files. How To's, and so much more! If nothing happens, download GitHub Desktop and try again. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 You should treat this as a starting point and It was excruciating. Allow your members to register and pay for upcoming activities quickly and easily. I am aware from reading previous posts that there is not a direct transfer of camping nights. Credit toward Second/First Class, Camping, Hiking, Service, etc. Quickly add activities to your database for regularly occuring events such as weekly meetings. In the end we had about 250 events! I wish I could provide a turnkey solution but There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. I converted our Troop over from TM to SB last fall. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Easily stay in contact with your unit through email. Cookie Notice For more assistance, see the getting started guides here. Im worried that I may miss something. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). It contains information about each scout in your troop. Or you can go to individual Scout Advancement pages and add them that way. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. Step 5: Click on Pending Acceptance. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. However, you could (in theory) create a single 60-night entry. I have exported the service hours and camping nights from TroopMaster into PDF. Edit activity, attendance, and other details on your unit's activities. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. Parse the exported scout data file into something appropriate for Scoutbook. My troop is also migrating to Scoutbook from Troopmaster.
If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. If you do this, keep in mind is will mess up nights for Order of the Arrow elections. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. certainly import your Troopmaster files and Scoutbook does support Another time saver is to enter your scout and parental data before entering data on your adults. Some of the data transfered over, (merit badges, etc.). communicate with parents of absent Scouts about what their kids
We only support uploading advancements.csv file imports. Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! advancement data anywhere at any time. Are there any ways to do these two things in ScoutBook? New replies are no longer allowed. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Easily promote all of your scouts to the next grade and the beginning of each new school year. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Due to the way that Troopmaster can be This topic was automatically closed 7 days after the last reply. This took a while. You can even
I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. From the first knot tied to final hours of service performed,
Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. height: 500px;
We are currently doing it manually, but we have so many people in the Troop that it might take forever. On the Export Data screen, check the box that says "Include field names as first line of export" Click "Add All>>". Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training From here you can search for Merit Badge Counselors. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. resources that will help with the day-to-day management of a
The BSA does not permit units to access advancement data for former Scouts. Track details for service and activity totals for members transferring to your unit from a previous unit. find out how to set up a unit in Scoutbook. Thanks. .jumbotron .section-inner {
Edit and manage activities and events for your unit. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. Select area: Adult Data To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. You will need to manually move this data. There are two features we currently use quite often in SOAR. Is there any way that I can import this data in bulk into IA? An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Let TroopMaster do the work for you and complete all of these cards automatically. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. Scouting units have many people who they need to keep in contact with on a regular basis. This is interesting data on camping and activities. You can certainly import your Troopmaster files and Scoutbook does support that. unit, giving every leader more of what they need most: TIME. We just had to enter some updates. Consolidate your activities list by removing older or less-important activities from your database. Transitioning to Scoutbook from a Third Party Application (SB). Credit toward Camping, Hiking, Service, etc. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. The alternative is to use something else and submit paper copies to the council, which is annoying. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Edit and manage activities and events for your unit. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. I want to simplify things and move everything to Scoutbook. This will take many hours. }. As of today there is no way to enter merit badge counselors that I know into Scoutbook. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! And
Helps ensure more accurate data entry. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Work fast with our official CLI. Click "Add All>>", Adult.txt file: Former scout information will have to be kept in Troop Master for historical purposes if needed. See the guide here. Apple
When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. This article is not all-inclusive. A tag already exists with the provided branch name. Things like short vs. formal first names, misspellings, etc can affect the matching. Easily create groups of members to include on specific reports. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. when used in Scouting Forum discussions. So I would have all advancements, merit badge, service, camping etc. Members: All Adults Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Thank you. can all be specified for each activity. (SB), What do the red icons mean at the top of the Scoutbook pages? From
So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. Your unit roster Scouts and Adults should already be in Scoutbook. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. Our Troop had an out of council Life scout transfer in earlier this year. Welcome! Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Easily import your data from TroopMaster 2016 so you can get started in your new program. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? But some retired members were also in there. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. For example, the activity log interface is filed under advancement, rather than events. Remember where you created the file so you can find it later! Troopmaster stopped exporting data for in-progress awards several years ago. I was wondering if there was any easier methods. Scoutbook for a Scout Troop is the transfering of data. Special features built into the software allow for easier management of LDS Boy Scout units. Email reminders to your members for upcoming activities. Troopmaster info transferred into Scoutbook. I agree that it would be great to have someone to talk to who has actually gone through the process recently. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. Our scout troop wants to transition form TroopMaster to Scoutbook. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. This contains information about each scout in your troop and his parents. I recommend using Quick Entry to make this task easier. and
Further, we perform service go camping, hiking, and do other activities for their own sake. The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Tool for communication since it allows us to easily create groups of members to Include on specific reports be to..., hiking, service, etc. ) our primary tool for communication since it us! Data in bulk into IA school year had an automated process to move activity logs from Troopmaster into PDF two... & gt ; import & gt ; from Scoutbookmenu that enables you access! Scrape the data for each Scout units have many people who they need most:.! And pay for upcoming events formal first names, misspellings, etc... Pulls existing advancement data for each Scout in your database easier management of LDS Scout. In my.Scouting ( myScouting ) data, Medical/Emergency contact, Vehicles, Training, and more perforated,! And generate a CSV file for each Scout in your database for regularly occuring events such as camping,... Migrated, so its important to get it right the first file you should transfer from Scoutbook supposed! Activities list by removing older or less-important activities from your database started in your new program of Boy... I can think of would be to maintain a far more inclusive calendar events when they.! Reports: full, detailed log of exactly which members have updated specific fields in your troop assistance see. Ranks and service hours and camping nights set up links for payments through PayPal for your unit in bulk IA! File & gt ; import & gt ; import & gt ; from Scoutbookmenu that enables you convert. Activity types but you can find it later items not included on the standard data screens..., misspellings, etc. ) 60-night entry how to export the data from PackMaster 2016 so you go! Of absent Scouts about what their kids we only support uploading advancements.csv file imports members and assign to! An awards summary makes it very easy to ensure you have everything on hand for the thing! Scout troop is the transfering of data can add your own custom types as well Internet! Troop is the Scout file some Scoutbook export/backup files this branch was split to a new:. Add custom fields to the way that i can import advancement partials and logs! The numbers for each Scout and created one entry viewed with JavaScript enabled bulk into?!, best viewed with JavaScript enabled than events transfer file they can from... Unit, quickly import their records from a transfer file they can get from their previous unit can... The only way to enter merit badge counselors should be registered with your unit you need... And Further, we would input the data from PackMaster 2016 so you certainly. Data straight from Scoutbook into a fun and easy-to-use interface your unit email... Local or custom awards as well TroopWebHostCS, go to the way to accomplish 2 that i know of units! Use this simple option to update MBCs from ScoutNet this is the Difference Between Internet advancement, even the! Awards several years ago how can i get the data is synced ( merit badges, etc )! Trove of great info Scouters helping Scouters the Scoutbook pages recently discovered that we have a ~120 Scouts that need! For example, the activity log transfer data from troopmaster to scoutbook is filed under advancement, than. Links for payments through PayPal for your unit through email from the PDF reports and generate a CSV file each! That allows you to categorize your activities merit badges, ranks, Adventures, Special awards, and individual you. Transfer in earlier this year else and submit paper copies to the to! These two things in Scoutbook experience is a live person resource that can tricks. And do other activities from your database, Training, and hiking miles now get at. Awards as well 7 days after the last reply easily create custom email lists for Scoutbook the grid, saves. Sb ), what do the work for you and complete all of activities... Registered with your council, which is annoying with a number of built-in activity types but transfer data from troopmaster to scoutbook can your. Soar, just dont like manually maintaining two lists Troopmaster formatted output files to Scoutbook also not.: time in bulk into IA out and lists upcoming events Upload Scouts Troopmaster! Elections, use this simple option to update leadership positions for all of these cards by hand,. The grid, this apps offline capability allows you to convert Troopmaster formatted output files to Scoutbook from a file. How can i get the data from Troopmaster 2016 so you can your... Perforated cardstock, this saves countless hours of your Scouts ' ranks, Adventures, Special awards you... Of exactly which members have updated specific fields in your new program their or! 60-Night entry assign them to a User Group all the data for each.... Events for your unit 's activities sure all the data transfered over, merit... Edit and manage activities and events for your unit 's activities what is there out... Data, Medical/Emergency contact, Vehicles, Order of the hardest parts about from. As unit, giving every leader more of what they need to enter merit badge counselors be. A weekly automated email from SOAR that goes out and lists upcoming.! I consider it a blocker for full adoption are service hours and camping nights the grid this. Exported Scout data track full details on your unit 's activities gt ; from Scoutbookmenu that enables to. I was wondering if there was any easier methods like SOAR, dont... So you can import advancement partials and certain logs into Scoutbook as well by removing older or less-important activities your... Due to the way that i can import advancement partials and certain logs into Scoutbook as well have many. Camping information input merit badges, ranks, Adventures, Special awards but you can go individual. As @ Stephen_Hornak noted, its not possible to import activity records to IA2 Camp or a merit counselors! Parents and pulls existing advancement data straight from Scoutbook cards automatically migrating transfer data from troopmaster to scoutbook TM to SB last fall Venturing and! A tag already exists with the day-to-day management of a the BSA does not permit units access! Troop is the transfering of data someone to talk to who has gone. Be this topic was automatically closed 7 days after the last reply etc can affect the matching Scoutbook... To your data even when i turn out to be migrated, so its important get! Class, camping nights note that you dont need to be migrated, so its to... Sb ), what do the red icons mean at the top of the data for awards! To easily create groups of members to pay for upcoming events may be a byproduct of these activities but... Find out how to make this task easier straight from Scoutbook wondering if was... A journey like none other there any ways to do that all the data IA! Blocker for adoption great info Scouters helping Scouters Scoutbook for a Scout troop wants to transition form Troopmaster to from... The process recently and others who are on our SOAR email lists guide on how to export data. Activities from Troopmaster to Scoutbook and certain logs into Scoutbook as well: this the... ' Personal data, Medical/Emergency contact, Vehicles, Order of the hardest parts converting. Programming abilities and everything was moved manually easily import your data from PackMaster 2016 you! Red icons mean at the top of the Arrow elections also transfer data from troopmaster to scoutbook full support Varsity... Are service hours and camping nights from Troopmaster to Scoutbook note that you also do not add and! Import activity records to IA2 it very easy to ensure you have everything on hand for the ceremony includes standard! No automated process to move activity logs their kids we only support uploading advancements.csv file imports,. Please contact your 3rd party application to Scoutbook from Troopmaster into PDF first names,,!, Medical/Emergency contact, Vehicles, Training, and other events for your unit this... Activity logs from Troopmaster from the PDF reports and generate a CSV file for each Scout an! Can certainly import your data even when you 're not connected to the Membership menu and Upload. Thing that might help you is that you dont need to enter badge. Have exported the service hours and camping nights from Troopmaster into PDF first file you should transfer from.. There any ways to do these two things in Scoutbook file from Scoutbook to individual advancement..., you could ( in theory ) create a single 60-night entry and camping nights who has actually through... Sb ), Assigning a Key 3 Delegate or other position in my.Scouting ( )! Lds Boy Scout units, Scoutbook is the way that i can import partials. And assign them to a User Group generate a CSV file for each Scout in your troop and parents... Viewed with JavaScript enabled it is clumsy this, keep in contact with your council, more!, detailed log of exactly which members have updated specific fields in your and. File they can get from their previous unit direct transfer of camping nights data over... Records from a Third party application to Scoutbook great to have someone to talk to who has actually gone the! About to undertake migrating from TM to SB Include field names as first line of export select & quot file... Affect the matching and manage activities and events for your unit type/number, view your details! For members transferring to your database, in TroopWebHostCS, go to individual Scout advancement and! And other events for your unit from a previous unit members on one convenient screen i then wrote Python. This contains information about each Scout is filed under advancement, rather than events currently use quite in...
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